Finding an office space in Delhi NCR to let may be exciting to the company but the process involved is very systematic. In every case, the management of change involves consideration of numerous factors when you are seeking to undertake an expansion or simply seeking a new location for your business establishment. Check out this list of things that should be fetched and wrapped up before you move out to the new office area.
1. Inventory of Office Assets
Before moving, create a comprehensive list of assets in your current office. This includes the number of desks, chairs, computers, printers, and other office machinery. Stationery items must not be left behind as it helps in avoiding unnecessary expenses at the new location. Cabling and networking equipment too need to be taken along for any potential reuse. Hence, do not discard existing cables, routers, and modems that have fair usage period still left. By consolidating your assets, you can decide what needs to be moved, replaced, or upgraded in the new office space in Delhi NCR for rent.
2. Inspection of the lease Agreement
Review of current lease agreement is necessary as it eases the process of meeting all exit requirements. One should check if you have provided the necessary notice to vacate. Also, cover any damages or pending maintenance tasks as this can save you from penalties. Clarify the conditions for reclaiming your deposit. Understanding these legal formalities helps you leave the previous space without conflicts.
3. Transfer of Utilities and Services
Make sure that utilities and all other services from your prior place of work are either shut off or transferred. One has to settle every unpaid bill on electricity, water etc and inform the respective service providers of the move. Moreover, arrange all that is required to cancel or forward the internet connection that will be necessary given your requirements. Suspend memberships or terminate third-party contractor services. It reduces cases of interruption in functioning of the new office space.
4. Documentation and legal records
Documents and legal records hold a lot of importance. Double check on them and collect and organize all important documents related to the previous office. Essentially, they would be lease agreement copy as it is helpful for future reference. Keep all the payment receipts as they help in maintaining all the records of rent as well as utility bills paid. Ensure you secure no-dues certificates from the various utility providers.
5. Employee Relocation Communication
Always ensure you are giving your employees adequate notice on the move. A few of the things you should include are the new workplace location, means of transport, and planned date for the move. This will give way for a good transition for all parties.
6. Coordination with Moving Services
Hire professional movers in order to ease the process of moving assets and goods. Discuss the items to be moved. Do apprise the movers about special handling for fragile or valuable equipment. Having a clear plan with movers reduces the chances of misplaced or damaged items.
7. IT and Infrastructure Readiness
Prior to moving in to the new office space in Delhi NCR for rent, checks on IT and infrastructure needs is a must considering all the major industries fall back on them for effective management. It is rather necessary to verify power backup, network availability, and workspace arrangements.
Conclusion
Relocating to a new office may look like a mountain to climb but proper planning and consultation with an experienced real-estate agent dealing in office space for rent in Delhi NCR can make the process hassle free. As you prepare the checklist and stay proactive about asset retrieval and legal formalities, a smooth transition to your new office space will never be a far cry!