How To Choose An Office For Business?

real estate agents in India
real estate agents in India

The firm starts from the office. A couple of minutes are enough for a visitor to assess the status of the company and decide on the expediency of further cooperation.

A good office is more than comfortable furniture and quality repairs. How to choose an office space, the company’s management decides on its own, based on specific requirements and financial capabilities, but in general terms, the priorities remain unchanged: maximum convenience for both employees and visitors.

The choice of office space should be approached quite carefully, since this is the place where you will spend most of your time.

To make the search for an office as effective as possible, and the result meets expectations, the real estate agents in India offer step-by-step instructions on how to choose and rent an office and provide practical advice about other issues as well.

The maintenance of the office itself is not always economically justified: not all companies can afford to buy out even a small premises.

Sometimes the costs of repairs, equipping, security and utility bills completely eat up the annual profit: for this reason, renting an office space in Gurgaon is one of the most demanded services in the commercial real estate market.

Office from the perspective of an employee

Managers spend at least 8 hours at the workplace, and the surrounding atmosphere does a lot to ensure that the day does not end with a nervous breakdown. According to surveys, the following factors are important for office workers:

  • Convenient location, preferably near public transport stops;
  • High technical equipment (telephony, fast internet, ideally backup power supply);
  • Good ergonomics (good layout, sufficient lighting, low noise level, optimal microclimate parameters);
  • Working hours of the office centre (preferably – until the last employee);
  • Additional amenities (cafes, ATMs, dining rooms);
  • The presence of competitors: if their offices are located in the path of visitors, there is a possibility that the client simply will not reach the desired premises.

A good leader will definitely try to create conditions for employees to work with full dedication.

Office from the client’s point of view

Paradoxically, but visitors can also give useful advice on how to choose an office space in Saket for rent. In a highly competitive environment, poor location is one of the main reasons a company loses potential customers.

Convenient access roads and parking is an indispensable condition for respectable business partners. It is desirable that administrative and regulatory authorities, banks, reputable restaurants are within walking distance.

Modern office centres are necessarily equipped with elevators, even if the building is no more than 3 floors high. Special respect is given to caring for visitors with disabilities: ramps, the absence of high thresholds, wide corridors are a clear sign of caring for people.

Naturally, the internal culture of the office centre is important for visitors: access control, the availability of background information, pleasant trifles in the form of a glass of cool water or the opportunity to rest for a few minutes in a comfortable lobby.

Finding The Right Space For Your Office

office space in saket

Both large and medium enterprises as the start-up agree on the need to find an ideal space for your office, as this can increase employee productivity and reduce business costs.

However, finding the ideal office can be quite difficult, so we have prepared a series of tips for you to choose an ideal space for your workers.

The first thing that you will have to take into account is the configuration that you want to give the new workspace, and there are many options available.

If you are looking to increase teamwork such as start-ups, co-working office space in DLF cyber city-Gurgaon may be an interesting option. This option allows you to have a predetermined price per month and a flexible contract that can range from one month to a full year.

Thanks to coworking you can have access to desks, Wi-Fi connection and some snacks. However, you will have to pay a little more to be able to access a printer, meeting rooms or more equipment.

On the other hand, you can opt for shared office spaces in Jasola, which function like cooperative work centres. The difference with the latter is that a host company occupies the space and they have decided to rent their excess spaces.

In this way, the number of companies in the property depends on the number of desks available. In addition, some shared offices function as executive suites with reception services, kitchen and private spaces.

You must bear in mind that the rental contracts of this type of configuration are less flexible and you must rent the space for a minimum of one year.

Another option available in the market are exclusive office buildings. This typology is always a good option for medium and large companies that need large spaces, since they have a certain number of employees.

In addition, this type of property also helps to build the brand of a company, since they are usually corporate and representative headquarters.

Another aspect to take into account is the electricity contract that you are going to have in your new space. This aspect is of utmost importance, given that a large part of a company’s budget is used to pay electricity bills.

For this, it is necessary that you take into account the current regulations on the discharge of light in premises. Other aspects to take into account when choosing the space for your office are:

The location: Since the cost of the rent and the access of workers, customers and suppliers will depend on it.

The design: It is not the same to choose an open space or to prefer cubicles, since this will affect communication between employees. Open spaces encourage collaboration.

The use: The functionality of your workspace to adapt to your needs and way of working.

Office Rental: All You Need To Know To Rent An Office

For any professional working in the private sector, having an office is vital. Given the economic realities, leasing appears to be the best alternative to achieve this end. Let’s look at the outlines of this type of rental.

Office rental: what do we mean by “office”?

The “office” can be defined as being the nerve centre of decision making of the professional within the framework of his activities. For this purpose, it is therefore generally a furnished room which is not used for production, nor for traffic, nor even less for the sale of goods.

What types of offices to rent?

Everything will depend in practice on the nature of the activity carried out by the professional. Indeed, like homes, office premises also come in different surfaces: 50, 100, 500, 1000m² etc.

It is therefore up to the professional to determine which category of surface suits him according to his activities. It should be noted, however, that in general individual desks cost much more than other categories.

This is particularly true for small and medium-sized premises, the most sought after on the market, especially in large urban areas. To get around this economic reality, the ideal is to rent office space in Bhikaji Cama place located in a business centre.

In fact, in these “business hubs”, in most cases, the landlords turn out to be tenants themselves. These are often large-scale companies specializing in the management of business centres.

For this purpose, they therefore sublet the premises. And since the subletting is generally less expensive than a first-rate rental, the professional will find his way economically.

Apart from the “business hub”, another solution exists: apply to obtain premises within a business incubator. Given the objective of this type of organization (helping to launch young businesses), generally rents are more than affordable.

Recommended types of lease for an office rental

Three types of office rental lease are possible for renting office space:

-the short-term lease,

-the commercial lease

-and finally the professional lease.

Regarding the first, it is generally used for premises located in business centres or business incubators. It is stipulated for a maximum of two years, non-renewable.

The short-term lease has significant advantages. Thus, for example, the amount of rents is fixed once and for all when the lease is concluded. No risk of revision therefore. But the main drawback remains the inaccessibility of the right to automatic renewal as in the commercial lease.

The latter is precisely the second type of lease possible in the context of the rental of office space. Indeed, despite the fact that such a lease is in principle reserved for traders and craftsmen only, professionals exercising freelance trades also have the possibility of subscribing to it.

The only condition is to obtain the agreement of the lessor. For the professional, renting an office under the commercial lease regime will have many advantages.

The main ones reside on the duration of the lease (9 years minimum), the right to automatic renewal of the lease, or the right to receive eviction compensation in the event of termination.

Finally, lastly, it is also possible to rent an office under the professional lease regime. Unlike the other two, this type of lease allows the premises to be rented for at least 6 years.

Although less protective than the commercial lease regime, the professional lease nevertheless has the advantage of being more flexible.

To get the right office space for your business, our suggestion for you is to contact real estate agents in India.

Whatever the type of lease, it is incumbent on each of the parties involved a certain number of rights and duties: there are thus certain obligations of the owner of offices to be scrupulously respected, just as there are certain obligations of the lessee of offices to respect everything. also conscientiously for a harmonious professional rental.

New Workspaces, A Source Of Motivation And Well-Being At Work

For as long as offices have existed, the same question comes up as to the best structure for them. We can talk about organization of the work environment, furniture, etc., but this is probably not the best angle of attack.

What matters is that employees feel valued and can take responsibility. Motivation is the engine that drives us.

office space in Noida

Today more than ever, we must be open to change in our professional life, be willing to learn throughout life, but also to want to do it.

Flexible structures in modern office space in Noida meet the needs of employees. However, in still a good number of companies, professional life remains firmly anchored in the idea that we must follow strict rules.

The organization is still very vertical in many companies and the work instructions are transmitted top-down, with fixed office hours in a fixed workspace.

However, the world is changing, so too are the expectations and behavior of workers. People entering the labor market aspire to new ways of working.

And these new working paradigms are taking place to promote motivation and autonomy with a “do it the way that suits you best” approach.

The office space in Gurgaon becomes a means of promoting the brand with the office branding. Large groups like startups have understood that corporate culture is a huge factor in attracting new generations.

The layout of the offices is therefore a major challenge to boost the quality of life at work as well as to improve the employer brand.

To adapt to new working methods, the company must develop a workspace that corresponds to its identity and diversify the types of spaces within the premises.

The office of tomorrow is more like a large apartment where informal interaction and comfort are the key words for productivity.

Nap room, concentration area, relaxation room, soundproofed telephone boxes, coworking space, kitchen, etc. In short, as many spaces as there are needs.

To personalize the different spaces and favor comfort, decoration and ergonomics must be taken into account.

It is therefore important to offer a maximum of adjustable and flexible equipment so that it adapts to all employees according to their needs and will allow a good position wherever they decide to work.

In addition, a pleasant decoration promotes motivation: brightness, green plants, stickers with quotes, colors, etc.

New working methods are undeniably linked to new uses and new technologies. The workspace must therefore be adapted and connected for better employee efficiency. High-performance Wi-Fi access in all areas, the ability to book rooms in real time or even a dematerialized badge are ways to increase the efficiency of your workspace.

To keep the employee in good shape, take initiatives. Some companies also offer coaching or conferences on multiple themes to help employees grow on subjects other than purely technical skills.

Finally, some solutions exist to bring together all the services available in an IT office space in Delhi: internal social network, concierge, dematerialized access, calendar of events, etc.

This allows the employee to have a single dedicated application on their smartphone and the space manager with tools for automating administrative tasks and monitoring performance.

Office Space: Revolution And Evolution

Over the past decades, offices have changed beyond recognition. Generation Y and even less so Z is hard to imagine universal “leveling”, closed cabinets and massive doors – they are used to modern, open-type offices.

However, designers and architects are sure that everything new is a well-forgotten old, and besides, history develops in a spiral. So, you do not need to discount the traditions of the past. Moreover, not all changes in the organization of office spaces in Noida can be attributed to progressive.office spaces in Noida

Office type office: what you can only dream of

In the 18-19 centuries, offices – as offices were then called – were much more spacious than the current ones. For example, in banks, such cabinets were located behind the main building.

One clerk allocated 20–25 m2 of area: it was believed that monetary operations did not endure fuss and require silence and concentration. Perhaps, such standards in the 21st century can only be envied.

The composition of the furniture included not only tables and chairs, but also library cabinets, sofas and armchairs for visitors.

Open spaces and space reduction

Offices like open-space – what is it, an innovation or a completed stage? Open-space begins its history from the end of the 19th-beginning of the 20th century. The motto of this type of organization of space was “ultimate functionality.”

Chicago became the pioneer of the new office movement – after a grand fire, multi-storey buildings with a metal frame and wide glazed openings began to be built in it. Isn’t history really repeating itself?

Although the construction of skyscrapers was primarily associated with the high cost of land in cities, the economy found its justification in the philosophy of work.

Cohesion was believed to strengthen the team spirit of employees. Therefore, at the beginning of the 20th century, 2.5-5 m2 of area per person became the absolute norm – five to ten times less!

The design of open spaces of centuries ago is unpretentious: many desktops arranged in rows, small recreation areas with chairs, tables and ashtrays. Nothing should have distracted people from work!

Modern reading of history

The revolution of the “office genre” is due to the computerization and accessibility of the World Wide Web. Why do we need archives, cabinets and libraries, if everything fits in one device? For the work of the employee – and more productive work – there was enough desk, chair and computer.

True, since now employees are even less likely to rise from their workplaces, tables and chairs (or rather, chairs) have become more ergonomic to protect valuable personnel from osteochondrosis.

In the last decade, the metropolitan office market has been developing irregularly. In office spaces in India, all types of offices are represented – cabinet (closed), open space (open), and mixed planning spaces. Interestingly, the rush for the classic open space companies has subsided noticeably.

Not all employees agree to rally at the expense of their own comfort:

 

  • They do not like the inevitably high level of noise in the room;
  • Lack of personal space;
  • The inability to adjust the microclimate (one clerk is cold, the other is hot);
  • In general, people are much more likely to get viral infections.

On this wave, the interest of companies naturally turns toward mixed-planning spaces and transformable offices, in which you can change the volume and structure depending on the tasks.

Generation of ideas, not routine work

Global corporations have proven that the main thing in modern business is ideas, innovations and creativity. So, the workspace should be designed in such a way as to help generate these innovative ideas. Therefore, companies aimed at the result are very thoughtful about the design of their offices.

Creative Or Functional Office?

Introduced into everyday life in the 90s, the concept of “creativity” today is more popular with designers than with advertisers. It is not surprising to create something new, bright and unusual in the interior – a reason for pride.

What are the goals of company owners when they want to create a creative office? Improve the efficiency and creativity of employees. Office functionality is also aimed at improving efficiency. Will these directions complement each other and merge, or will the “lyrics” and the “physicists” go in parallel ways? Let’s try to figure it outfully furnished office spaces in Delhi

What is a creative office?

There is an opinion that in a creative office the concept of “work as work” is replaced by the concept of “work as a game” or “work as life”. It is unlikely that this is 100% true, but there is a healthy grain here.

Creative office implies the presence of areas for recreation, unloading and communication of company employees. This is achieved in a variety of ways – we will talk about them a little later.

Custom design workspace – the prerogative of the open space format and mixed layout. However, in popular open spaces, in addition to the undoubted advantage in the form of significant space savings, there are also disadvantages. To level them, you need to carefully consider the functionality of the room.

Functional office

The transition from classrooms to open spaces did not take place gradually, but abruptly. Therefore, companies did not immediately recognize the problems of open spaces:

  • Excessive noise;
  • Lack of personal space for employees;
  • Decreased attention span;
  • Difficulties with climate control.

To minimize these problems, specialists propose to select several zones in the fully furnished office spaces in Delhi that are designed for individual and collective work, as well as for focused tasks that require a high concentration of the performer.

Depending on the tasks, employees use a particular area for work. Of course, for the staff to learn how to use the zones for their intended purpose (and not just strive to take a convenient place by the window or in the acoustic booth), it also needs to be trained.

Office functionality is not limited to planning and design. This concept includes ergonomics of workplaces, navigation, optimization of engineering systems responsible for the microclimate, organization of “smart” lighting and much more.

Can a creative office space be functional at the same time?

In the case of offices, the question of creativity and functionality at the same time should not arise. Office spaces are created for work, so they are functional a priori.

But a creative office can be called in two cases – when we are dealing with an outwardly unusual modern design and when spaces are created in the office that “stimulate” employees to be creative.

If the first case is in no way directly related to the functionality, since it is just a fashionable shell, the second just makes the creative space a significant component of a functional office space in India, one of the tools to increase the efficiency of business

What Are Private Offices And How Do They Benefit Your Company?

Office space in Gurgaon is completely assigned to a single company or work team. These places grant prestige and privacy when it comes to carrying out their economic tasks. Also, the private office is always more luxurious. It has a large desk that stands out from the existing ones in shared offices and they enjoy some privileges, such as comfortable and luxurious armchairs, coffee machines, a library, paintings and the occasional small sculpture that denotes the taste of the user who works there.

This option is for any professional who needs an exclusive area to work alone or together with his team, and to receive his clients and investors. If you are thinking of developing your economic activity in a private or executive office , here is everything about office space in India:

A space of appearance

Office space in DLF cyber city- Gurgaon, more than a workplace, is the space of prestige, privacy and the hierarchy of the person who occupies it. It is also the area of ​​confidentiality and exclusive meetings, where not everyone has access and entrance permits are restricted.

It is the space where the top executives of other companies are received, important businesses are traced or their signatures are stamped.

Private and uninterrupted

However, there are jobs and workers that require private offices due to the nature of their functions. Many professionals demand tranquility, without interruptions, to find business solutions and this requires all their concentration. In these cases, office space in Jasola is not a luxury or a waste of vanity. Likewise, its spaces promote the idea of ​​group work and interaction as a way of solving a situation, creating or designing innovations.

Architectural evolution

Office space in Noida are changing the rhythm of the appearance of technologies. The arrival of desktop computers, the streamlining of production processes, the negotiation method and the way companies relate, have made the private office, laden with traditions. Real estate agents in Delhi provide office spaces where one can enjoy isolation, for meeting and presentations, taking advantage of technology.

Projected into the future

Likewise, the modelof private office has also evolved over time. These spaces went from being monotonous and expensive to maintain, to becoming a trained environment with the highest technology to facilitate work and maximize the time and creativity of those who make life there. And not only that, nowadays it is possible to acquire a fully furnished private office, with access to meeting rooms, which in turn translates into significant cost savings.

The design transforms the entire site into traveling offices, from which you can choose the quiet, low-noise and uninterrupted site, to the high-movement and contact with colleagues and executives in one place.

With this type of workplace, you get the best out of the creativity of the staff, a favorable climate for their performance and a harmonious relationship that leaves the individual free to be more productive in a less restrictive space.

Why Are Your Offices Central To The Recruitment Process?

Start-ups and high-growth SMEs are always looking for new qualified employees to join their teams. To seduce the ideal candidate, the question of the premises and the proposed framework is central. The need for workstations can change rapidly for young French companies. These intense growth in the metropolitan areas of France have led to innovations in corporate real estate.

Offices- a seductive asset for recruitment

At a time when the generation Y is looking for, not only a job but also meaning in the daily work, the theme of well-being at work is unavoidable. The young talents are looking for pleasant and functional premises: it is now an arbitration criterion for many of them. It is crucial today to attract young talents to offer a quality work environment. These premises should ideally offer several work environments: open spaces, meeting rooms, relaxation areas, etc. It is also appropriate to adopt an attractive and innovative way of occupying premises.

In particular, it appears that employees are now ambassadors of their company. Thus, atypical premises offering various amenities and comforts, allow teams to feel good in the office and to echo their quality of life at work. Caring for the living environment of its employees is ultimately a key element of the employer brand!

Offices and Recruitment – Location and Accessibility as Choice Criteria

From the point of view of employees, the two most important criteria in the choice of an employer are the accessibility as well as the location of the offices. For young talents, the accessibility of offices is an important criterion in the choice of an employer. They also want to be able to reach their workplace easily and quickly. It is also proven that employees with short travel times spend more time in the office and are less concerned about schedules and transportation issues.

office space in inida

In addition to ease of access, young talents generally want a convenience facility close to their offices, such as restaurants, cafes, health services, and client meeting places, to optimize their time between appointments, the new generation of workers is bringing about a change in the ways of working.

Indeed, Generation Y and the following are looking for mobility internally and externally. Internally, by the layout of the office space in India and by the services offered there and externally by the location and life of the neighborhood in which the company is located.

The flexibility of Premises – a Must for Developing Companies

With the development of new technologies and information, it is possible to collaborate more effectively. This makes the offices more flexible, also allowing nomadism or telework. Propose an atypical and comfortably equipped framework today seems important for recruiting young talents. It is also necessary to adopt innovative working methods, opting for a flex office organization where everyone chooses the space and the way of working that best suits their task.

It is also the guarantee of being able to redeploy yourself according to the evolution of your activity without any major constraint. In addition, you will enjoy the standard to accommodate your customers or manage your mail and this without having to hire additional staff. Another advantage: the maintenance of office space in Gurgaon that includes security or cleaning, is not your responsibility. You control your costs, without hidden prices or related costs such as electricity bills.

How Startups Should Choose the Right Offices?

A start-up is an innovative and constantly evolving company. Its growth is extremely rapid due to fundraising, strong demand, or regional or international expansion. The rapid growth of start-ups makes organizations in constant recruitment with a highly variable workforce. This requires the premises of the company in question to be very adaptable and to be able to be changed frequently. Here are some ways to find premises for a start-up.

How to find offices for a startup:

Business incubators

Business incubators are well suited to businesses that are in the early stages of their business. While the start-up builds its MVP (Minimum Viable Product) and tests its project, the incubator provides a flexible and comfortable workspace, although often restricted. Firms incubating start-ups typically offer budget solutions based on commission pay.

Incubators

Business incubators are structures that bring together the resources that start-ups need to grow. There are offices, but also advice, financing, and even training. Some incubators have seen the birth of real digital giants today. These are spaces of emulation where discussions and exchanges with other startuppers allow progress. Here again, the budgetary conditions are flexible, with the incubator generally taking a share in the company. The incubators generally select the companies they host.

Subletting to another company

It is important for a start-up business to be able, at one point in its development, to rent office space in Noida to another company. But it can also be important at a more opportune moment of its development, to be able to sublet oneself. Even if the subletting leaves little possibilities for the customization of the premises because the installation is only temporary, it has the advantage of letting the start-up move quickly. The subletting of offices to another company also leaves a wide margin for negotiating rental conditions.

office space in Noida

 

Flexible offices

Several real estate players quickly realized that the flexibility of the premises is essential for start-ups. By choosing flexible offices based on the number of workstations, start-ups can grow by being accompanied by a real estate offer that best meets their needs, without unnecessary expenses or unused spaces. Jain Oncor real estate can find space the most suitable for your startup but also helps you to find a bigger space when the busy one is saturated. In addition, our teams will do their utmost to offer you the services that best meet your needs.

Sublease contracts, for flexibility

By developing, start-ups can easily turn to sublet. In Delhi, NCR regions, many companies have vacant premises or do not use all of their office space in Gurgaon. A new trend is developing: office sharing. This option allows relatively easy and fast access to business premises while allowing to move quickly if one of the companies runs out of space.

office space in Gurgaon

Exceptional lease for stability

The derogatory lease, also commonly called precarious lease, is a lease that contracts for 3 years at most. The tenant has the advantage of signing a precarious lease if, for example, he is still in the testing phase of his project, or if he thinks he can find better or better adapted offices in the future. He may terminate the lease agreement at any time if it so permits. At the end of the lease, if the company is willing to remain in the premises, the landlord will then propose to pass on a 3/6/9 lease.

Divide and Rent: When and How Non-Residential Real Estate Can be Leased in Parts?

Not always the tenants are ready to rent the entire office building or even the entire office: sometimes it is enough for them only a part of the non-residential premises. True, at the conclusion of such a contract, questions inevitably arise. How to identify the subject? What criteria should a part of the premises meet in order to be leased? Why divide the unfinished property between tenants fail? Answers to them (unfortunately, not always unequivocal) are provided by judicial practice.

Among the owners of commercial real estate, it is quite common practice to lease non-residential premises not fully, but only parts of them. Often this is due to the fact that the transfer of the entire object is impossible due to the need to ensure the regime of common use. For example, in a hotel lobby, which is a single room, a small restaurant can be placed, which will occupy only a part of the hall, with the possibility of using the rest, unoccupied, part by other persons (the owner, hotel guests, tenants, etc.).

The owner will be able to use the unused part of the non-residential premises for the placement of other objects on lease terms or for their own needs. This situation occurs everywhere due to the need for economical and rational use of non-residential premises, the owner achieving the maximum economic effect from the use of its commercial real estate.

office space in Gurgaon

For renting office space can be divided

Ownership gives the owner of office space in Gurgaon the opportunity to carry out with it, if necessary, three operations, namely: separation, merger, and separation. Under the division should be understood the cessation of the existence of the former property and the emergence on its basis of two or more separate objects.

Merging is an inverse operation when several are combined into one object. When allocating a real estate object, the old object continues to exist as an independent accounting object (only its quantitative characteristics change as a result of the allocation of a part of the object), and thus another (new) separate real estate object appears. The current legislation of the Russian Federation considers such objects as newly created, which means that the right to them arises from the moment of their state registration (Article 219 of the Civil Code of the Russian Federation). After registration, it is possible to dispose of such objects.

office space in Noida

In order to separate a separate room from the office space in Noida belonging to it and lease it, the owner must first carry out technical and cadastral registration of the object, register the right to it. And only after he has formalized the ownership of a part of the premises, he will be able to transfer it to a long-term lease, subject to the state registration of the relevant agreement. Rent for the long term, of course, can be issued without registration. For example, by entering into a contract for an indefinite period, which does not need state registration, or for a period of less than a year with the condition of automatic renewal.

In addition, it is possible to conclude a contract for several years, bearing in mind the approach by which an unregistered long-term lease contract for real estate still creates a binding bond between its parties, but does not give them the right to oppose it to third parties.