The office is the face of the company. The first impression that the organization will make on clients, partners, and job seekers depends on how it looks. The vast majority of organizations lease office space. How to rent an office space?
- Correctly plan the development of the company and assess what kind of office you need.
- Find a suitable room.
- Legally competent to conclude a lease agreement.
How to rent an office space: a step-by-step algorithm
Step 1. Preparation and planning
Before beginning the search for an office it is important to understand what the area needs of your company and for how long. More specifically, you need to plan the development of the company today in order to understand which office you will need in a year or two.
A correct assessment of the prospects allows, firstly, to exclude the possibility that the company will unexpectedly face a shortage of space, and secondly, to save money.
If you already know today that from January 1 you will need an office of a certain class and a certain area, you can leisurely consider various options and choose a room at the best price.
When determining the size of the future office, it is important to take into account not only workers, but also general areas: meeting rooms, server rooms, utility rooms, warehouses, etc.
Selection and rental of the type of office space.
When contacting a real estate agency, you will surely come across the question: what class office are you interested in – A, B or C? Therefore, it is important to have an understanding of the principles of classifying office space.
Class A offices – premises in new office centres with a good location, optimal layout, high quality finishes and engineering systems. Sometimes class A is divided into classes A1, A2 and A3.
Class B offices are premises (usually in business centre in Delhi) with rental rates in a lower price range. They are inferior to Class A offices in terms of quality of premises or convenience of location.
Class C offices – offices in reconstructed buildings, usually of the Soviet period (former research institutes, factory management, etc.).
Class A offices are typically used by large corporations. A class B office is quite suitable for medium-sized companies. Typically, these are premises after major renovation with high-quality inexpensive finishes and a moderate range of services.
The buildings where they are located are equipped with fire and burglar alarms, double-glazed windows, high-quality elevators, a forced ventilation and air conditioning system.
Most of the client-oriented companies tend to rent an office in the central areas of the city. But here are the highest rental rates.
In fact, there are only two ways to find premises for rent – through professional realtors (real estate agencies) or directly, bypassing intermediaries.
Large companies usually focus on well-known real estate agents in Noida. However, real estate firms, whose names are on hearing, charge a considerable commission (usually in the amount of one month’s rent).