When choosing an office, it is important to take into account not only rental rates (although this is also an important aspect), but also the costs that accompany the process of searching for real estate and moving in.
Formulate for yourself the criteria of the premises you need:
- Preferred location
- The size
- The presence of auxiliary premises inside the office (number of meeting rooms, server room, kitchen, pantry)
- Your office concept (back office for staff placement or front office, or, as is most often the case in practice, a combination of two functions)
- Comfortable rental rate
- Other parameters important to you
Don’t get hung up on one or two criteria and discard options just because they don’t meet those few criteria. It is possible that the object has other positive aspects as well.
It is possible that in the office it will be possible to create the conditions you need, if they were not there initially.
See the options in person
Clients often refuse very good premises without looking, because they do not like the location, the building does not correspond to tastes, and often because of stereotypes.
Therefore, having selected the options, do not be too lazy to personally look at each one. It is better to see any room once in order to understand whether it suits you.
Choose premises owned by professional players in the rental market.
This is especially true for large tenants.
Rent premises near traffic intersections.
To make it easier for employees to get to work. If the office does not have a convenient transport location, the issue can always be resolved by organizing the transportation of employees.
Of course, this is an additional item of expenses, but saving on rent (the farther the office is from the interchanges, the cheaper it is usually) will give such an opportunity.
Therefore, it is not always worthwhile to devote too much time to choosing a place. Exception: companies with a high level of employee migration and competition, such as in the IT sector looking for IT office space in Delhi.
Choose several options
It often happens that a company chooses only one option and begins to negotiate on it, which often end in nothing. And the tenant again needs to start looking.
In order not to waste your time, negotiate with two or even three owners at the same time. Create a “tender” effect: whoever gives the best offer wins.
Seek independent consultants
Having chosen several office options, we recommend contacting specialists who will help you to correctly place departments in it according to their functional purpose and communication within the company.
Consultants help to professionally look at the organization of internal processes, and often also suggest how to reduce costs.
You should also pay attention to the efficiency of using the premises themselves. Sometimes a larger space with a lower rental rate, due to its inefficiency, can cost the same as a smaller, but more expensive and efficient space.
Do not be afraid of open spaces (rooms with a minimum number of partitions).
Open office space in DLF cyber city-Gurgaon will allow you to create a layout in the office that is necessary and convenient for your company. This may entail additional costs, but here we can return to the question of the efficiency of using the workspace.
Either you make the office as efficient as possible right away, or you are constantly wasting money on low-efficient space, for which you also pay.